Mepco solutions used as construction-industry and construction-product-industry payroll systems Mepco HRM

Peab renews its payroll and information collecting processes

Peab, one of the biggest construction companies in the Nordic region, improved its payroll and work-site information collection processes by using a state-of-the-art payroll and electronic time card system.

Peab's Finnish subsidiaries started upgrading their payroll systems simultaneously with group-wide efforts for developing HR processes on an international level. In Finland, Peab formed a partnership with Mepco, whose HRM solution was the best match for the group's requirements.

‘We listened to our payroll administration personnel's wishes when selecting the solution. In addition to user-friendliness, I personally emphasised the solution's use of the latest technologies, small system footprint, and interfacing capabilities that will be used to integrate the system with our other group-level systems,' says Chief Financial Officer Kaisa Ilmakunnas of Peab Oy.

‘We knew Mepco's experts from previous projects. Our mutual trust simplified the launch of the project,' says Katriina Peltola, who is in charge of Peab Oy's payroll administration.
The payroll system was deployed on schedule in early 2011. ‘Despite our rather tight schedule, the project was a success, and the solution has adapted to our requirements very well,' Peltola sums up.

Solutions tailored for industry-specific needs

The solution is used to pay the salaries of approximately 800 employees, across all Peab companies in Finland. The calculation processes comply with the collective labour agreements of both the construction and the construction product industry. Time information is collected from individual work sites through an electronic time card system.

‘Electronic time cards have already been deployed successfully at several work sites. The application is used to collect data on working hours, assign them to purchase orders, and transfer them to payroll administration. The solution will be rolled out gradually to all of Peab's work sites in Finland,' Peltola says.

In addition to data collection processes, the payroll system is integrated with financial administration and project management systems. Further integration features are on the horizon, including integration with Peab's international HR management system.

Payslips are sent to employees by means of Itella's iPost service or by e-mail. Reporting features are used to provide the reports required by regulations and to produce data for the company's internal needs. Distributed services provide easy access to information for groups such as company executives and work-site managers.

Efficient online processes

The solution has modernised Peab's payroll processes and made them more effective. ‘Thanks to electronic data collection processes, redundant work of entering working hours manually has been eliminated. Reporting has also become much easier. The end result is that employees have been able to allocate their working hours to productive activities instead of manual tasks,' Peltola elaborates.

Ilmakunnas adds: ‘Online processes that are linked together reduce errors and make communication easier. The solution's flexible and modern system architecture make it possible to develop larger systems with optimal specifications.'

Collaboration between Peab and Mepco has worked very well and produced the desired results. ‘Mepco's experts have proved to be very experienced and professional,' Ilmakunnas says, expressing her thanks.

Users too have been satisfied with the new tools. ‘User feedback has been very positive. I am also very satisfied with our partner's expertise and attitude. We have reached our project milestones, and our collaboration with Mepco will continue,' Peltola sums up.

For further information, please contact:

For Mepco Oy:
Riitta Keltamäki, Director, at tel. +358 400 233 152 or send e-mail
For Peab Oy:
Kaisa Ilmakunnas, Chief Financial Officer, at tel. +358 50 360 3808 or send e-mail and
Katriina Peltola, Head of Payroll Administration, at tel. +358 20 760 6727 or send e-mail

Peab Oy and Peab Infra Oy are part of Peab Group, one of the largest construction companies in the Nordic region. Peab AB is listed in Stockholm Stock Exchange. The group's annual turnover is approximately 3.5 billion euros. The company employs approximately 800 staff in Finland. Peab Oy builds and develops housing and business property solutions, and Peab Infra works with earth and water construction projects. For more information, please visit the Web site www.peab.com (in English) or www.peab.fi (in Finnish).

Mepco Oy delivers solutions for customer relationship management, finance management, enterprise resource planning, and human resource management for the public and private sectors. The company has attained Microsoft Gold Competencies in all three of its business divisions. Mepco has also been named as one of the world's top Microsoft Dynamics suppliers on three occasions. Mepco employs around a hundred people in Helsinki, Tampere, Turku and Vaasa. Mepco is part of the Pretax Group, which is the largest provider of financial administration and payroll processing services in Northern Europe. In the international market, this group operates under the name Accountor Group. Additional information available from www.mepco.fi.

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