Terveystalo’s customer service supported by an HRM service adapted to its business needs

Finland's largest private health services company, Terveystalo, directs its customers to the correct specialists through a centralised human resource management system. The HRM solution, created in response to the company's business needs, contains the data of approximately 6,000 employees and independent subcontractors.

With rapidly expanding operations, Terveystalo faced increasing challenges in managing the data of employees and independent service providers.

‘Human resources are the most important production factor in the service sector, and also at Terveystalo. That is why efficient human resource management is essential for our business and customer service,' explains Terveystalo's Head of Human Resources Johanna Karppi.

‘We needed a complete solution for the management and reporting of information on our specialists, as well as for payroll administration. Our goal was to make procedures smoother, and to improve our customer service,' describes Anna-Maija Trygg, a project manager at Terveystalo.

Business needs as a starting point

Terveystalo began the development of its HR services in collaboration with Mepco Oy. Mepco HRM turned out the solution that best met the requirements of Terveystalo's 150 locations - it was modern, was user-friendly, and offered good interfacing capabilities.

The first stage was careful analysis of the needs, with business operations support services personnel. Several workgroups, and representatives from dozens of units, were asked to express their wishes. After the pilot stage, the new system was deployed in early 2012.

‘The project was a true success. The parties committed to the challenging schedule, and they kept to it perfectly. Mepco did really well in its most extensive HRM project,' says Karppi.

The data of 6,000 people in one place

Terveystalo has approximately 3,000 employees and equally many independent suppliers listed in its HRM system. Total hours worked are retrieved from various data collection systems for payroll calculations. Information is exported from the system for bookkeeping-related, learning portal, in-tranet, and electronic services. In an integrated solution, each piece of information is fed in to the system only once.

In the health-care sector, it is very important to be aware of the expertise and rights of doctors and other specialists. Terveystalo's HRM system contains information about elements such as work experience, competencies, courses and training, degrees, licences, and language skills.

‘Skills information is utilised in online appointments to help patients easily and reliably find the most suitable expert and get the right treatment without delays,' explains Trygg.

The use of the system has been decentralised to include all staff. The most active users are the many hundreds of supervisors. ‘The system's flexible reporting tools also facilitate the work of the corporate management in planning and follow-up of business operations, and in decision-making,' explains Karppi.

The objective - client satisfaction

A centralised HRM system has made processes electronic, created more efficient information management, and begun facilitating operations at all levels of the organisation. Paperwork and manual tasks have been reduced. This saves time, money, and the environment.

‘The system makes internal processes more efficient. More importantly, however, it supports the service business of our company. The proportion of electronic appointments at Terveystalo has already increased to 50%. The HR system linked to online services is a huge step in the development of our customer services. A satisfied and well-cared-for patient is the starting point for all of our operations,' emphasises Karppi.

Results through professional expertise and the correct attitude

The staff at Terveystalo view the solution positively. ‘People are satisfied, because the system handles concrete issues in everyday processes and supervisory tasks, making everyone's work easier,' highlights Trygg.

Karppi, in turn, says: ‘I'm proud of all parties in the project. Solid expertise and a flexible attitude have led to an excellent result.'

‘The co-operation with Mepco has been smooth and profitable. Together we have found the solutions that best serve our organisation,' adds Trygg.

For further information, please contact:

At Mepco Oy:
Director Riitta Keltamäki, tel. +358 400 233 152 or send e-mail

At Terveystalo (contacts via Mepco):
Head of Human Resources Johanna Karppi, for Terveystalo, +358 40 826 622 or send e-mail
Project Manager Anna-Maija Trygg, tel. +358 40 573 1710 or send e-mail

Terveystalo is Finland's largest private health services company. It provides health-care services, occupa-tional health services, medical treatment, and laboratory services from 150 locations in Finland. Terveystalo's customers are private individuals, companies and other organisations (including insurance companies), and public-sector actors. In total, Terveystalo has approximately 6,000 employees, all professionals in the health-care sector. For more information, please visit www.terveystalo.com.

Mepco Oy develops its customers' business with solutions for customer relationship management, financial management, enterprise resource planning, and human resource management. The company is a Microsoft Gold Certified Partner in all three of its fields of business. Mepco has also been named as one of the world's top Microsoft Dynamics suppliers on four occasions. Mepco employs around 140 people in Finland, in Helsinki, Tampere, Turku, and Vaasa. Mepco is part of the Accountor Group's Software Division. Accountor Group is the largest provider of financial administration and payroll processing services in Northern Europe. For more information, visit www.mepco.fi. 

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